Please note that everything in this article is based on my research and opinion.

Having a reliable business email is important, that is why in this article I'm providing the comparison between different email service providers that are more specialized in providing enterprise, small and medium size company business email services.

Google Workspace, Microsoft 365 and Zoho provide additional business productivity software services beyond just email service, so these companies package their business productivity software with email and provide it as a monthly subscription service. for example, Microsoft used to sell its Microsoft Office software as a desktop software package of Word, Excel, PowerPoint, Outlook, Access (in Pro version). Now Microsoft 365 offers what it used to be called "Microsoft Office", as an either online software consisting of Word, Excel, PowerPoint, Outlook, ... or both online and desktop license of Word, Excel, PowerPoint, Outlook, ..., depending on your monthly subscription.

Google Workspace, Microsoft 365 and Zoho provide software services beyond the good old Word, Spreadsheet, Presentations, etc.., they provide services such as cloud storage and video conferencing with their own branded name.

Cloud storage sometimes comes handy if you're looking to backup files to your cloud or share large files with your colleagues.
Microsoft provides 1TB Cloud storage with their Basic Subscription plan, but Google Workspace does not provide cloud storage with their basic plans.

If you're okay with paying $6 p/month based on annual subscription (or $7.20 per month based on month to month subscription) per user, then Microsoft 365 sounds like a great deal.

If you're just looking for email services, then Rackspace Email, LiquidWeb Email or Verizon Mail may be your best bet because they tend to offer a reliable email services at a very cost effective rate per user. Keep in mind that Rackspace and LiquidWeb provide Online Word Processor and Spreadsheet with their plus services.

Use below table to make a decision on the best email service for your business.

 

The monthly cost for below services were collected on August 2022 - they are subject to change - check each provider's web page for their most accurate rates.

  Cost p/user p/month Email Storage p/user Cloud Storage p/user Attachment Size p/email Phone Support Main Features
Google Workspace
Starter: $6
Standard: $12
Plus: $18
Starter: 30 GB
Standard: 2 TB
Plus: 5 TB
N/A (same as email storage) 25MB N/A* Word Processor: Google Docs
Spreadsheet: Google Sheets
Presentations: Google Slides
Video conferencing: Google Meet
Storage: Google Drive
Calendar: Google Calendar
Microsoft 365
Basic: $6* / $7.20 mo
Standard: $12.50* / $15 mo
Premiun: $22*
*With annual subscription
50 GB 1 TB cloud storage (OneDrive) 20 MB N/A* Word Processor: Microsoft Word
Spreadsheet: Microsoft Excel
Presentations: PowerPoint
Video conferencing: Microsoft Teams
Storage: OneDrive
Calendar: Outlook Calendar
Basic Plan: Only web version of the above.
Standard & Premium: Web & Desktop version
Zoho Mail Mail only: $1*
Standard: $3* / $4 mo
Professional: $6* / $7 mo
*billed annually
Mail only: 5 GB
Standard: 30 GB
Professional: 100 GB
Mail only: 0
Standard: 10 GB (shared)
Professional: 100 GB (shared)
Mail only: 250 MB
Standard: 500 MB
Professional: 1 GB
844-755-5753 Word Processor: Zoho Writer
Spreadsheet: Zoho Sheet
Presentations: Zoho Show
Video conferencing: Zoho Meeting
Storage: WorkDrive
Calendar: Zoho Calendar
Rackspace Email Standard: $2.99
Plus: $3.99
25 GB Standard: 0
Plus: 30 GB
50 MB 800-961-4454 Standard: Only Email
Plus: Online Word Processor
Online Spreadsheet
Compatible with Word and Excel
LiquidWeb Email Standard: $2
Plus: $4
25 GB Standard: 0
Plus: 30 GB
50 MB 800-580-4985 Standard: Only Email
Plus: Online Word Processor
Online Spreadsheet
Compatible with Word and Excel
Verizon Mail (formerely Yahoo Mail) 1 Mainbox: $3.19 p/user
5 Mainboxes: $1.59 p/user
10 Mailboxes: $1.19 p/user
20+ Mailboxes: call
1 TB N/A (Verizon doesn't offer cloud storage besides its 1 TB email storage) 25 MB 833-980-3505 Only Email features