Please note that everything in this article is based on my research and opinion.
Having a reliable business email is important, that is why in this article I'm providing the comparison between different email service providers that are more specialized in providing enterprise, small and medium size company business email services.
Google Workspace, Microsoft 365 and Zoho provide additional business productivity software services beyond just email service, so these companies package their business productivity software with email and provide it as a monthly subscription service. for example, Microsoft used to sell its Microsoft Office software as a desktop software package of Word, Excel, PowerPoint, Outlook, Access (in Pro version). Now Microsoft 365 offers what it used to be called "Microsoft Office", as an either online software consisting of Word, Excel, PowerPoint, Outlook, ... or both online and desktop license of Word, Excel, PowerPoint, Outlook, ..., depending on your monthly subscription.
Google Workspace, Microsoft 365 and Zoho provide software services beyond the good old Word, Spreadsheet, Presentations, etc.., they provide services such as cloud storage and video conferencing with their own branded name.
Cloud storage sometimes comes handy if you're looking to backup files to
your cloud or share large files with your colleagues.
Microsoft provides 1TB Cloud storage with their Basic Subscription plan,
but Google Workspace does not provide cloud storage with their basic
plans.
If you're okay with paying $6 p/month based on annual subscription (or $7.20 per month based on month to month subscription) per user, then Microsoft 365 sounds like a great deal.
If you're just looking for email services, then Rackspace Email, LiquidWeb Email or Verizon Mail may be your best bet because they tend to offer a reliable email services at a very cost effective rate per user. Keep in mind that Rackspace and LiquidWeb provide Online Word Processor and Spreadsheet with their plus services.
Use below table to make a decision on the best email service for your business.
The monthly cost for below services were collected on August 2022 - they are subject to change - check each provider's web page for their most accurate rates.
Cost p/user p/month | Email Storage p/user | Cloud Storage p/user | Attachment Size p/email | Phone Support | Main Features | |
---|---|---|---|---|---|---|
Google Workspace |
Starter: $6 Standard: $12 Plus: $18 |
Starter: 30 GB Standard: 2 TB Plus: 5 TB |
N/A (same as email storage) | 25MB | N/A* |
Word Processor: Google Docs Spreadsheet: Google Sheets Presentations: Google Slides Video conferencing: Google Meet Storage: Google Drive Calendar: Google Calendar |
Microsoft 365 |
Basic: $6* / $7.20 mo Standard: $12.50* / $15 mo Premiun: $22* *With annual subscription |
50 GB | 1 TB cloud storage (OneDrive) | 20 MB | N/A* |
Word Processor: Microsoft Word Spreadsheet: Microsoft Excel Presentations: PowerPoint Video conferencing: Microsoft Teams Storage: OneDrive Calendar: Outlook Calendar Basic Plan: Only web version of the above. Standard & Premium: Web & Desktop version |
Zoho Mail |
Mail only: $1* Standard: $3* / $4 mo Professional: $6* / $7 mo *billed annually |
Mail only: 5 GB Standard: 30 GB Professional: 100 GB |
Mail only: 0 Standard: 10 GB (shared) Professional: 100 GB (shared) |
Mail only: 250 MB Standard: 500 MB Professional: 1 GB |
844-755-5753 |
Word Processor: Zoho Writer Spreadsheet: Zoho Sheet Presentations: Zoho Show Video conferencing: Zoho Meeting Storage: WorkDrive Calendar: Zoho Calendar |
Rackspace Email |
Standard: $2.99 Plus: $3.99 |
25 GB |
Standard: 0 Plus: 30 GB |
50 MB | 800-961-4454 |
Standard: Only Email Plus: Online Word Processor Online Spreadsheet Compatible with Word and Excel |
LiquidWeb Email |
Standard: $2 Plus: $4 |
25 GB |
Standard: 0 Plus: 30 GB |
50 MB | 800-580-4985 |
Standard: Only Email Plus: Online Word Processor Online Spreadsheet Compatible with Word and Excel |
Verizon Mail (formerely Yahoo Mail) |
1 Mainbox: $3.19 p/user 5 Mainboxes: $1.59 p/user 10 Mailboxes: $1.19 p/user 20+ Mailboxes: call |
1 TB | N/A (Verizon doesn't offer cloud storage besides its 1 TB email storage) | 25 MB | 833-980-3505 | Only Email features |